THE SOCIETY OF LEICESTERSHIRE AND RUTLAND GOLF CAPTAINS

CONSTITUTION & RULES (Updated 5th MARCH 2025)

1. TITLE.

The title shall be "The Society of Leicestershire and Rutland Golf Captains" (hereinafter referred to as "The Society").

2. OBJECTS.

(i) To continue the friendships formed during their terms of office of all Captains eligible for membership of The Society.

(ii) To organise and control events and keep all records of the Societies Competitions and Matches, also arrange the safe custody of Trophies.

(iii) To arrange any annual functions (e.g. Dinner for Members of the Society).

(iv) To encourage Junior golf in Leicestershire and Rutland.

3. MEMBERSHIP.

(a) Membership is confined to the following, either as a Life or Annual membership: -

(i) All Gentlemen Captains and past Captains of Golf Clubs situated in Leicestershire and Rutland district whether they reside in the county or outside the county.

(ii) At the discretion of the Council, membership may also be open to: - Gentlemen captains or past Captains of any UK Golf Clubs outside of the Leicestershire and Rutland district but who are now permanently residing in the county, or are a member of a golf club in the Leicestershire and Rutland district. Gentlemen so admitted to membership may be eligible to hold any office in the Society and having the same rights.

(iii) Membership is restricted to Gentlemen Club Captains and Gentlemen Past Captains who share a protected characteristic.

(b) All applicants shall be recommended by a member of the Society and approved by the Council.

(c) Any member intending to resign must give notice in writing to the Honorary Secretary on or before the 31st December:-

     Otherwise he shall be liable for his subscription for the ensuing year.

4. GOVERNING BODY.

The Management of The Society shall be vested in a Council consisting of a President, Senior Vice- President, Junior Vice- President, Immediate Past President, Honorary Secretary, Deputy Honorary Secretary, Honorary Treasurer, Web Master (as Officers), plus four other general members of The Society. (The Council will be made up of 12 in Total).

(i) Election of President, Senior Vice President, Junior Vice President, Honorary Secretary, Deputy Honorary Secretary, Honorary Treasurer and Web Master shall take place at the Annual General meeting.  They shall hold office until the next Annual General Meeting and shall be eligible for re-election.

(ii) The election for office or for ordinary membership of The Council shall take place at the Annual General meeting.

  At least One vacancy will occur annually.

(iii) The Coincil may appoint an ordinary member to the position of Club Liaision Officer or Merchandise Officer if the role is not attached to a governing body officer's role.

(iv) Individuals should ensure their attendance at the AGM and meetings and also participate or support the events of the Society. Apologies will be recorded, but if a commitment or involvement cannot be given or proven by attendance an individual may be asked, to consider his position and/or stand down.

(v) Nominations for office or for ordinary membership of the Council (the consent of each nominee having previously been obtained) shall be signed by two full Members of the Society and shall be delivered to the Secretary at least seven clear days before the day of the Annual General Meeting. Any Candidate taking up a post will need to honour a commitment to attend meetings and be involved in events, as well as supporting the Council in carrying out it's duty for the benefit of its members.

(vi) The Council shall have the power to fill any vacancy occurring during any year, such appointment to be approved at the next Annual General Meeting.

(vii) Position of Patron: - It shall not be a member elected by the membership but that of the Governing Body in recognition of services to the Society, the person so recognized may attend Council Meetings at their discretion or upon request of the Council but he has no voting rights similar to that of the Past Presidents.

5. SUBSCRIPTIONS.

(i) All entrance fees and Annual subscriptions from time to time payable shall be decided by the Council and ratified at an Annual General Meeting.

(ii) The subscription for Life Membership shall be decided by The Council, and ratified at an Annual General Meeting.

6. MEETINGS.

The Annual General meeting of the Society shall be held on such dates and at such places as decided by the Council, but not later than the 31st March.

An Extraordinary General Meeting may be called by the Council and also within 21 days of receipt by the Honorary Secretary of a requisition signed by at least 10 members. Ten members shall form a quorum at the Annual General meeting or an Extraordinary Annual General Meeting. The Council shall meet from time to time but in any event, shall meet at least on one occasion during the year. Four members (Officers) shall form a quorum for a Meeting of The Council.

At all meetings The President shall preside, but in his absence the Senior Vice President shall preside. In the absence of both, the members shall appoint a Chairman for that meeting.

7. ALTERATION TO RULES.

No rule shall be repealed or altered, or new rule made, except at an Annual General Meeting or Extraordinary General Meeting. Any proposal must be presented to the Honorary Secretary in writing at least fourteen days before the Meeting.

(APPROVED AGM - 2025)